Graham,
So what you are trying to say is you would like to pay 21p for each item that is being produced
Do you think that 2 professional people, photographer and video, would turn up "free of charge" and spend a whole day shooting the days events?
Bear in mind they were there from 9.30am - 7pm, not including their travel time, then there's the fuel, hours of processing, burning, packaging and posting, along with the costs of the CD/DVD's to purchase.
Theres also the cost on top of the hire of the professionals to hire Duxford after hours for the shoot and also the Public Liability insurance we had to buy just for the day.
I will also be spending time getting these items together and ordering the prints (Unfortunately I do not get any payment for
anything I do for the club, maybe I should go professional). The profit, what is left after deduction of all the above, will go into the club to pay for production/purchase of replacement parts for the future and it will also go towards funding other events in the future (NEC).
You are not forced to buy a DVD/CD if you do not want to spend the money, but details of how to pay are on the order form (which also took my time and effort to design and print and cut up)
I'm now off to spend the rest of the evening to myself for a change, but I'll still be working on the Duxford meet at least a month after the event.